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2015 MDEA Official Rules

This section provides complete rules for entering the Medical Design Excellence Awards competition. Review these rules carefully, as entries that do not meet the following requirements will be disqualified. Late submission or omission of required materials may result in imposition of a late fee or disqualification of your entry.

Official Rules regarding:

Please note that UBM Canon reserves the right to withhold or withdraw awards given for any product later found not to be in the form described in the entry, or found not to qualify under these rules. UBM Canon reserves the right to clarify or amend the rules and procedures pertaining to the MDEA competition at any time.

If you don't find the information you are looking for on this website, please contact a member of the MDEA team via e-mail at mdea@ubm.com.

Eligibility Requirements and Categories

The MDEA competition accepts entries worldwide from companies and individuals involved in the design, engineering, manufacture, or distribution of finished medical devices, products, systems, or medical packaging. Although entries are most often submitted by manufacturers, firms that provide materials, components, or other services may submit an entry on behalf of a product manufacturer with that manufacturer’s written consent. Complete information for the manufacturer’s authorized contact must be provided in the online Entry Form.

Eligibility: The MDEA competition is open to finished medical devices and medical packaging, including instruments, machines, implants, in vitro reagents, or related products, that are intended for the diagnosis, cure, mitigation, treatment, or prevention of disease or other conditions in humans or animals. Product components by themselves are not eligible.

To be eligible for entry in the 2015 MDEA competition, all entered products must be commercially available—able to be ordered or purchased—by December 31, 2014.

  • Such availability is not limited to medical products approved for marketing in the United States. Because the competition is open to the medical device industry worldwide, products commercially available in any country are eligible.
  • The criteria for eligibility include regulatory approvals worldwide. All entered products must be approved as a medical device either by the US FDA or other relevant notified body outside of the United States.
  • Products previously entered, but not selected as finalists or award winners, may be entered again.
  • Products previously selected as finalists or award winners may not be entered again unless significant design or engineering changes have been made to the product.
  • Entries are not accepted from sponsoring companies or from jurors, their companies, or those companies’ subsidiaries, in the year they act as sponsors or jurors. Any product thus disqualified may be entered in a subsequent year.

Categories: In order to represent all facets of the healthcare industry, awards are offered in the following eleven medtech categories. Awards may be offered in additional subcategories as determined by the jurors:

    1. Critical-Care and Emergency Medicine Products
    2. Dental Instruments, Equipment, and Supplies
    3. Diagnostic Products and Systems (including “approved for diagnostic” analyzers, bio-chemicals for diagnostic use, related instrumentation, testing, and home-use devices, with emphasis beyond the technology on workflow and ease of use features relative to other products)
    4. Drug-Delivery Devices and Combination Products (including pre-filled syringes, misting devices, dry powder inhalers, drug-eluting stents, patches, pouches, or combination implants with biologic agents, etc.)
    5. General Hospital Devices and Therapeutic Products
    6. Implant and Tissue-Replacement Products (including cochlear, corneal, orthopedic, and tissue implants and instruments)
    7. Medical Product Packaging, Graphic Instructions, and Labeling Systems (promoting the safe, effective, and possibly sterile, use of finished medical devices and healthcare products)
    8. Over-the-Counter and Self-Care Products
    9. Radiological and Electromechanical Devices (including diagnostic imaging devices, energy-emitting therapy devices)
    10. Rehabilitation and Assistive-Technology Products (including healthcare furnishings, patient-transfer equipment, and home-use medical equipment and supplies)
    11. Surgical Equipment, Instruments, and Supplies

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Rules Applicable to Entry Materials

Entrants should download the 2015 Entry Form. Submitters should also refer to the Entry Instructions for step-by-step instructions on how to enter the competition; and the Entry Materials Checklist of all required and recommended entry materials.

Entrants are required to:
  • Provide their responses to the Entry Form, as well as all supporting required and recommended entry materials (e.g. product images, exhibits, figures, videos, etc.) in electronic form ONLY.  We are no longer accepting hard copy materials with the exception of sample products whenever possible to submit.
  • Electronically sign and date the completed Entry Form, attesting to the eligibility of the product and the accuracy of the entry materials, and submit along with the other electronic entry materials
  • Submit their digital entry materials on the same date by which they pay the entry fee
  • Use the file naming conventions for all digital entry materials as outlined in the Entry Form.
  • Submit all electronic entry materials to our FTP site according to the instructions in the Entry Form
    • DO NOT submit entry materials on CD, DVD, Blu Ray, USB, or any other formats.
    • DO NOT print and mail hard copies of your entry materials.

All entry materials (including photos, graphics, videos, and exhibits) must accurately represent the commercially available product and the submitter’s role in the in the design, engineering, manufacture, or distribution of the product.

  • UBM Canon reserves the right to withhold or withdraw awards given for any product whose entry materials are later found to be inaccurate or misleading.
  • All entry materials (exclusive of sample products) become the property of UBM Canon and will not be returned.
  • No materials submitted in conjunction with an entry will be considered confidential. By submitting your entry, you agree that any or all of the material may be published by UBM Canon or any other party authorized by UBM Canon in connection with the awards.

Sample products for juror examination (as described is the Entry Materials Checklist), together with any hard copy user guides, instructions for use, and return air bills, etc. should be shipped to:

James Costigan
Medical Design Excellence Awards
UBM Canon
2901 28th Street, Suite 100
Santa Monica, CA 90405-2975 USA
Phone: 310-445-4266 | Fax: 310-445-4299
Email: james.costigan@ubm.com

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Rules Applicable to Deadlines and Entry Fees

For current deadlines, entry fees and payment instructions, submitters should refer to the Deadlines and Entry Fees section.

For an entry to be considered on time for the 2015 MDEA competition, and for all entry materials to be considered during judging, entrants should adhere to the following deadlines.

  • Entry fees must be paid via American Express, MasterCard, or VISA using our online payment system:
  • All required electronic entry materials and entry fees must be received by UBM Canon no later than 5:00 p.m. (PST) on the deadline for which entry fee you pay.
  • Any Sample Products for juror examination and review must arrive no later than 5:00 p.m. (PST) on February 13, 2015. Read the entry materials checklist for complete instructions.
  • Late submission or omission of required materials may result in imposition of a late fee or disqualification of your entry.
  • Entries found to be incomplete after the final entry deadlines are subject to disqualification regardless of when the original materials arrived or what entry fee has been paid.
  • Entrants are responsible for payment of all fees related to the delivery of their sample products, including customs tariffs, brokerage charges, and other shipping costs. Delivery-related invoices received by UBM Canon will be forwarded to the submitter for payment.
  • Entry fees are not refundable under any circumstances

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Rules Applicable to Judging

UBM Canon and members of the MDEA jury panel reserve the right to investigate and confirm any information presented in an MDEA entry. UBM Canon reserves the right to withhold or withdraw awards given for any product whose entry is found to be inaccurate.UBM Canon reserves the right to clarify or amend the rules and procedures pertaining to the MDEA competition at any time.

The multiphase judging process culminates with the entire jury convening to select the finalist products in each of the 11 categories. The full jury conducts an open discussion of all finalists, and then votes to determine the products that will be designated MDEA award winners in each category. Awards may be offered in additional subcategories as determined by the jurors.

The MDEA jury may assign one Bronze, one Silver, and one Gold-level award in each category. Also, the jury will award “Best-in-Show” to one Gold-winning product. Although it is generally expected that there will be only one Bronze, one Silver, and one Gold winner in each category, this decision is left to the discretion of the MDEA jury who may elect to present as many or as few awards as it deems merited by the quality and number of entries, irrespective of category.

The decision of the jury shall be final.

For complete details about the MDEA Judging Process and Criteria, as well as about Juror Selection and Nominations, including a downloadable Juror Nomination Form, please refer to the Judging and Jurors section of this website.

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Rules Applicable to MDEA Finalists and Winners

By entering the awards competition, you agree that if your product is named an “MDEA Finalist” or an “MDEA Winner” you will comply with the following terms.

Medical Design Excellence Awards honor achievements in the design and development of medical technologies in the form of commercialized products. MDEA honors therefore pertain only to the specific product judged by the MDEA jury panel. When citing the award in advertising, promotional material, or publicity, companies must avoid implying that it is an endorsement of the entire company, aspects of the company’s business not in evidence, or other company products not judged as part of the competition.

MDEA Finalists. Each year, the finalist products are publicly announced in the May issue of MD+DI (Medical Device and Diagnostic Industry) magazine.

  • The designation “MDEA Finalist” and related graphics, including the "MDEA Finalist" logo, may be used only by the manufacturer of a finalist product and the company that submitted the entry (if other than the manufacturer).
  • Finalist companies earn the exclusive right to use and display the special “MDEA Finalist ” logos on their finalist product packaging, advertisements, promotional materials, trade event exhibit booths, and websites.

MDEA Winners. The winning products are announced in June at a special presentation ceremony held in conjunction with the Medical Design & Manufacturing East event (www.MDMEast.com) at the Jacob K. Javits Center in New York.

  • The designation “MDEA Winner” and related graphics, including the Bronze, Silver, Gold, or “Best-in-Show” MDEA Winner logos, may be used respectively only by the manufacturer of a winning product and the company that submitted the entry (if other than the manufacturer).
  • Winners earn the exclusive right to use and display the special “MDEA Winner” logos on their winning product packaging, advertisements, promotional materials, trade event exhibit booths, and websites.

Companies must not cite the award in any way that states or implies that: (a) UBM Canon, MD+DI (Medical Device and Diagnostic Industry) magazine, or any sponsor of or participant in the competition endorses the product; (b) the device was actually tested or that its scientific principles were validated as part of the competition; or (c) the award is a confirmation of the safety and efficacy of the device or of any of the claims made concerning the device.

When citing the award in advertising, promotional material, or publicity concerning an MDEA-finalist or MDEA-winning company or business, the following language is recommended to ensure there is no misunderstanding about the award: “Award is based upon descriptive materials submitted to the jurors; the jurors and the competition operators did not verify the accuracy of any submission or of any claims made and did not test the item to which the award was given.”

The competition operators may publicize the competition and its outcome, including the names and likenesses of the finalist and winning products; the proprietors of the finalist and winning products; and the names and likenesses of the individuals who contributed to the finalist and winning products.

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Rules Regarding Suppliers to MDEA Finalists and Winners

By being named as a supplier company to an entry in the MDEA competition, you agree that if your company is honored as a “Supplier to an MDEA Finalist” or a “Supplier to an MDEA Winner”, you will comply with the following terms.

The MDEA Supplier Program is an adjunct activity that recognizes the contributions of firms that have provided goods and services to the manufacturers of MDEA-finalist and MDEA-winning products. The honors are restricted to such supplier companies named in entry materials for finalist and winning products. To be eligible, suppliers and their contact information must be included in the completed Entry Form prior to the commencement of judging.

Supplier to an MDEA Finalist. Each year, the finalist products are publicly announced in the May issue of MD+DI (Medical Device and Diagnostic Industry) magazine. Companies that are honored as suppliers to an MDEA-finalist product earn the exclusive right to use and display:

  • The designations “Year MDEA Supplier to a Finalist” or “Supplier to a Year MDEA Finalist.”
  • The special “MDEA Supplier to a Finalist” logo on their company advertisements, promotional materials, trade event exhibit booths, and websites.

Honored suppliers to an MDEA-finalist product may not use the designation “MDEA Finalist” or related graphics, including the “MDEA Finalist” logo, unless the company has earned that designation by submitting the entry on behalf of the manufacturer. In that case, both finalist and supplier to a finalist honors will apply to the company. 

Supplier to an MDEA Winner. The winning products are announced in June at a special presentation ceremony held in conjunction with the Medical Design & Manufacturing East event (www.MDMEast.com) at the Jacob K. Javits Convention Center in New York. Companies that are honored as suppliers to an MDEA-winning product earn the exclusive right to use and display:

  • The designations “Year MDEA Supplier to a Winner ” or “Supplier to a Year MDEA Winner,”
  • The special “MDEA Supplier to a Winner” logo on their company advertisements, promotional materials, trade event exhibit booths, and websites.

Honored suppliers to an MDEA-winning product may not use the designation “MDEA Winner” or related graphics, including the Bronze, Silver, Gold, or “Best-in-Show” MDEA Winner logos, unless the company has earned that designation by submitting the entry on behalf of the manufacturer. In that case, both winner and supplier to a winner honors will apply to the company.

For complete details, please refer to the MDEA Supplier Program section of this website.

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